# Copyright Doc Status Emails

Whenever admin Verifies "Copyrights Transfer Document" of any Article and Updates the Status(**Accept/Reject)**, system sends an email notification to  author(s) about Copyright Document Status.

We have added predefined formats for each type of **Status Changes (Accept /Reject).**

![Copyrights Doc Status Email Format : Accepted ](https://2912550826-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-MClN2UaQvvE_xoI37vK%2F-MKKiN_8NN3Bq8DufUxe%2F-MKKnJRimyz8ioVtlk95%2FEmail-CopyrightsDoc-Accepted.jpg?alt=media\&token=9c3c6a04-549a-413b-addd-f51c1db4f565)

####

#### **To Update the  Status Email Notification Format.**

* Go To Particular **Status Name Section** (E.g. Accepted).
* Update **Subject** and **Email Body(**[**Text Editor**](https://mhthemes.com/support/knb/how-to-use-wordpress-text-editor-for-writing-posts/)**)**.
* Navigate to Bottom of the Page and Click on **"Save Changes"** Button to Save.

{% hint style="info" %}
To make Author Specific Customized Email , You can use Shortcodes in **Email Subject** and **Body Part.**
{% endhint %}

#### Available Shortcodes:

* \[title] - Article Title
* \[article\_id] - Article Identifier
* \[volume] - Volume Number
* \[issue] - Issue Number
* \[date] - Article Date
* \[pub\_name] - Publisher Name
* \[wordpress\_email] - Wordpress Admin Email